Est. 2022

The RKMVMFamily
Chronicle

From a vision to a full-scale digital ecosystem — the story of how students built the backbone of Ramakrishna Mission Vidyamandira's operations.

0
Years of Journey
0
Contributors
0
Systems Built
keyboard_double_arrow_down

The Chronicle

Click on any milestone to reveal the full story behind each chapter of this journey.

2022 – 2023
The Vision Begins

The seed of a transformative digital platform is planted.

Swami Yoginathananda Maharaj (Biswajit Maharaj), Superintendent of Vivek Bhavan Hostel, envisioned the creation of an all-in-one digital platform for Ramakrishna Mission Vidyamandira. The idea was to unify hostel and institutional operations under a single, cohesive system — laying the conceptual foundation for what would become RKMVMFamily.
2023 – 2024
First Attempt by Seniors

UG 2nd-year CS students take the first shot at building the platform.

Biswajit Maharaj approached UG 2nd-year Computer Science students residing in Vivek Bhavan. Jeet Ganguly and team made significant efforts, successfully developing:
  • A Wall Magazine Website for Vivek Bhavan
  • Support for the annual inter-hostel Wall Magazine competition held during Mahalaya
  • Enhanced participation and engagement through the digital platform
However, due to various constraints, the team could not complete the full envisioned platform.
July 2024
New Batch Arrives

A fresh wave of CS talent enters Vivek Bhavan.

A new batch of UG 1st-year Computer Science students was allocated to Vivek Bhavan. Among them were the future architects of RKMVMFamily — unaware that they would soon spearhead one of the most ambitious digital projects in the institution's history.
October 2024
Revival of Development

Three students reignite the mission and deliver the Wall Magazine 2024.

Three students took initiative:
  • Oushnik Bhaduri
  • Somdipta Panja
  • Rudra Pratap Bhattacharya
Under guidance from Jeet Ganguly and Biswajit Maharaj, they rebuilt the Wall Magazine Website (2024 edition) and successfully launched it on Mahalaya (2 October 2024).
December 2024
Core System Development Begins

The team starts building the Leave & Meal systems from scratch.

Development initiated for the Leave Management System and Meal Count System. Previous systems were managed via Excel — not user-friendly with no proper historical data storage.
  • Tech Stack PHP, JavaScript, MySQL
  • Rudra → Frontend
  • Oushnik & Somdipta → Backend
  • Guided by Jeet Ganguly and Soumik Mondal (UG 3rd year)
January 2025
First Beta Version

The first working beta brings the vision to life.

Initial beta system included:
  • Meal preference-based calculation
  • Leave request system
  • Leave approval workflow
Roles implemented: Student Superintendent HOD
February 2025
Institutional Approval

The project earns official backing from the institution.

A proposal was presented to Swami Mahaprajnananda Maharaj (Deborshi Maharaj), the Principal. Approval was granted for domain purchase and server infrastructure, marking official institutional recognition of the project.
March 2025
Foundation Setup & Challenges

Domain secured, but a health crisis tests the team's resilience.

The domain rkmvmfamily.in was purchased — the unified digital family system now had a home. However, a chickenpox outbreak in Vivek Bhavan forced Oushnik & Somdipta to continue development from home.
  • Infrastructure: Windows shared hosting (Plesk)
  • Purchased via HostGator
  • Managed by Rudra
April 2025
Beta Deployment & Feature Requests

Real-world testing begins as the system runs alongside Excel.

Biswajit Maharaj began using the system in parallel with Excel — marking the first real-world testing phase.
  • Principal requested: Document Application Management System
  • Addition of Principal role to the system
  • Introduction to RFID-based gatepass system by PG students: Gourab Das, Anirban Santra, Arkaprava Chakraborty
  • RFID system built using library RFID cards
May 2025
Leadership Shift

Rudra steps down; Oushnik and Somdipta assume full ownership.

Rudra Pratap Bhattacharya stepped down from active development. New responsibilities were distributed:
  • Oushnik Bhaduri → Full-stack lead, Production & Deployment
  • Somdipta Panja → Logic & Security
June 2025
Major Re-Architecture

The entire system is rebuilt from scratch for scalability.

Critical issues identified: poor scalability and weak foundational architecture. The team made the bold decision to rebuild the complete system from scratch with a scalable, professional architecture.
  • Oushnik & Somdipta promoted to UG 2nd year
  • Seniors (Jeet & Soumik) graduated, passing the torch
July 2025
System Expansion

Excel is fully replaced across two Bhavans.

Oushnik & Somdipta shifted to Shraddha Bhavan under Br. Arijit Maharaj. The system:
  • Fully replaced Excel for hostel management
  • Adopted in both Vivek Bhavan and Shraddha Bhavan
August 2025
Team Formation

A formal selection process builds the development team.

A rigorous selection process was conducted:
  • Written + Viva exam
  • 12 students selected
  • Under supervision of Biswajit Maharaj, Gourab Das, Oushnik & Somdipta
September 2025
Multi-Bhavan Expansion

Wall Magazine goes multi-Bhavan; RFID gatepass pushes boundaries.

Gatepass System: PG students completed the RFID-based system (ESP32 + PN532) but couldn't scale due to infrastructure limitations.

Wall Magazine Platform Expansion: New system created displaying content from all 5 Bhavans.
  • Contributors: Parthib Ghosh, Mayukh Bandyopadhyay, Sougata Chongder, Atig Singh, Subhraneel Pal, Manaswi Dutta, Soumyadeep Sahoo, Swastik Maity, Arunava Ghosh
  • UG1 students handled development; Oushnik & Somdipta managed deployment, security & oversight
Oct – Nov 2025
Core Team Expansion & Feature Completion

Document Application System completed; reviewed by the Principal.

Multiple students joined as active contributors, strengthening the core team. The Document Application System was completed and reviewed by the Principal and Vice Principal, with minor improvements suggested.
December 2025
System Maturity

PG team hands over; new systems assigned.

PG team handed over their responsibilities. New developments:
  • Notice Management System launched
  • Inventory Management System requested by Swami Bhavagamiyananda
  • Dynamic Routine System assigned to Parthib & Oushnik
  • New developer Swarnim joined the team
January 2026
Hardware & System Growth

RFID Gatepass V1 built; Dynamic Routine implemented.

  • Built first version of RFID Gatepass System
  • Frontend V2 UI: Mayukh, Sougata, Atig, Subhraneel
  • Backend: Manaswi & Swarnim
  • Dynamic Routine System successfully implemented
February 2026
System Enhancement

Frontend fully upgraded; Inventory system completed.

  • Fully upgraded frontend UI
  • Gatepass 2.0 assigned to Parthib
  • Attendance System assigned to Manaswi
  • Inventory Management System completed
  • Photography Club Website initiated
  • Soumyadeep departed from development
March 2026
Infrastructure Upgrade & Deployment

VPS deployed, systems completed, production goes live.

Major infrastructure upgrades and milestone completions:
  • VPS Linux server deployed
  • Domain shifted to GoDaddy
  • Completed: Attendance System, Routine 2.0, Attendance 2.0
  • GitHub restructuring & production deployment
  • Security & firewall setup by Somdipta
  • Photography website completed
  • Seminar Hall Booking System development started
  • Gatepass System 2.0 built & deployed by Parthib, demonstrated to Principal

Pioneers

The three who ignited the revival and laid the foundation for everything that followed.

OB
Oushnik Bhaduri
Pioneer
Full Stack Development
RP
Rudra Pratap Bhattacharya
Pioneer
Frontend Development
SP
Somdipta Panja
Pioneer
Backend & Logic

Current Leads

Driving the platform forward with expertise and dedication.

Lead
OB
Oushnik Bhaduri
Production & Deployment Lead
Full Stack Developer
Lead
SP
Somdipta Panja
Logic & Security Lead
Security & Maintenance

Key Contributors

Everyone who contributed their skills, time, and passion to building this ecosystem.

JG
Jeet Ganguly
Backend & Mentorship
2023 – 2025
SM
Soumik Mondal
Backend & Mentorship
2024 – 2025
GD
Gourab Das
Hardware & RFID Systems
2024 – 2025
AS
Anirban Santra
Hardware & RFID Systems
2024 – 2025
AC
Arkaprava Chakraborty
Hardware & RFID Systems
2024 – 2025
PG
Parthib Ghosh
Full Stack & Gatepass Systems
2025 – Present
MB
Mayukh Bandyopadhyay
Frontend Development
2025 – Present
SC
Sougata Chongder
Frontend Development
2025 – Present
AT
Atig Singh
Frontend Development
2025 – Present
SP
Subhraneel Pal
Frontend Development
2025 – Present
MD
Manaswi Dutta
Backend & Attendance Systems
2025 – Present
SS
Soumyadeep Sahoo
Frontend Development
2025 – Feb 2026
SwM
Swastik Maity
Development
2025 – Present
AG
Arunava Ghosh
Development
2025 – Present
Sw
Swarnim
Backend Development
Dec 2025 – Present